Randolph-Macon College

Parent/Guardian Agreement and General Release

I, *This is a required field., a parent and/or legal guardian (the "Parent/Guardian") of *This is a required field., a student (the "Participant") at Randolph-Macon College (the "College"), understand that participation in a Study/Travel Course (the "Study/Travel Course") offered through the College is not required as part of the Participant's academic or other responsibilities at the College and that the Participant's participation in the Study/Travel Course is voluntary and solely for the Participant's benefit.

1. General Release from Liability

I understand and acknowledge that the Participant agrees to the following:

Academic Work/Personal Conduct

  • Randolph-Macon College reserves the right to exclude any student or participant from a study/travel course on account of unsatisfactory academic work or personal behavior. I therefore understand that any student or participant whose conduct is disruptive of a study/travel course may be sent home, at their own expense. I further understand that in such cases, the student will fail the course and will not be refunded any money paid for expenses associated with the course, such as airfare, room and board, ground transportation, and entry fees.
  • The U.S. Department of State's "Traveler’s Tip" web page offers this advice: "Familiarize yourself with local conditions and laws: While in a foreign country, you are subject to its laws." (source: https://travel.state.gov/content/passports/en/go/customs.html). In light of this, I understand that I am subject to the laws of the countries in which I will travel

General Release from Liability

I understand, acknowledge and agree that participation in the Study/Travel Course offered through the College is not required as part of the Participant's academic or other responsibilities at the College and that the Participant's participation in the Study/Travel Course is voluntary and solely for the Participant's benefit.

  • Conduct Agreement: The Randolph-Macon College faculty instructor who is leading the Study/Travel Course (the "Instructor") has the full authority to act on behalf of the College in enforcing rules and policies suitable to making the educational experience worthwhile for all concerned. I acknowledge that disciplinary action may include termination of my participation in the Study/Travel Course, in addition to any provisions stated in the Student Code of Conduct (Fishtales).
  • Acknowledgement of Risk: I understand that, by enrolling in the Study/Travel Course, I am choosing to participate in the housing arrangements, excursions and social activities as coordinated by the Instructor. I acknowledge that such participation could entail a heightened risk of danger to me because of transportation to and from the off-campus/overseas locations and because of circumstances that are likely to be different from those typical on the Randolph-Macon College campus in Ashland. In order to participate in the Study/Travel Course, I am willing to assume these additional risks.

IN CONSIDERATION of the foregoing and other good and valuable consideration, the receipt and adequacy of which is acknowledged, and to induce the College to make the Study/Travel Course available for voluntary participation, the Participant freely and without reservation GRANTS A FULL AND COMPLETE RELEASE to the College and its employees, agents, successors and assigns, including but not limited to the Instructor, from any and all claims, demands, losses, expenses, irregularities, rights and causes of action, of every kind and nature, known or unknown, foreseen or unforeseen, direct or indirect, arising from or by reason of any and all bodily or other personal injuries, accidents, sicknesses, illnesses, diseases, medical treatments or any other injury or loss, including loss or damage to personal property not covered by insurance, in any manner resulting or to result from, arising out of, or in any manner connected with the Participant's participation in the Study/Travel Course, including, but not limited to (i) the Participant's air, railroad, bus or other transportation or travel resources; (ii) the Participant's receipt of medical treatment arranged or sought by the Instructor or others on his or her behalf; (iii) delays or changes in air, railroad, bus, or other transportation or travel services or hotel or lodging accommodations; (iv) any ticket or coupon issued or arrangements made for air, railroad, bus or other transportation or travel services or hotel or lodging accommodations; and (v) weather, strikes, terrorist attacks or incidents, war or other civil, national or any other violent or non-violent disturbances. The Participant further agrees that this release applies to both the Study/Travel Course and to any voluntary deviation from the course's planned activities, including, but not limited to, a decision not to return to the United States and/or to the Ashland campus in accordance with the Course's planned or adjusted return travel arrangements. The Instructor and the College do not assist participants with extending their stays and that we do not track information about participants' itineraries after the completion of the Study/Travel Course. Should you leave the group or elect to extend your travel, the College is not responsible and insurance coverage that you have purchased for the Study/Travel Course may not be applicable.

2. Mandatory Medical Insurance

I understand, acknowledge, and agree to the importance of having medical insurance coverage while traveling abroad, and that I will be enrolled in the College's mandatory insurance plan for the duration of the Study/Travel Course under the following terms and conditions:

  • Randolph-Macon College mandates all participants in the College’s Study/Travel courses abroad to be enrolled in the International Travel Accident Insurance Plan provided through iNext International Insurance (for more details, please visit: http://www.rmc.edu/Academics/study-abroad/jterm/MandatoryInsurance.aspx). The Office of International Education (OIE) will enroll each participant and iNext will provide the participants with their policy numbers prior to departure.
  • Quoted benefits and rates are in effect through the end of September and are subject to change thereafter.
  • The policy does have limitations. You cannot cancel for any reason and expect to receive your money back. However, for specific circumstances (typically medical in nature), there is a cancellation provision that allows up to $3,000 to be refunded.
  • The Department of State strongly recommends that "If you have pre-existing medical problems you should carry a letter from the attending physician, describing the medical condition and any prescription medications, including the generic name of prescribed drugs. Any medications you carry overseas should be left in their original containers and be clearly labeled. Some U.S. prescription medications are illegal in foreign countries and may subject you to arrest. Be sure to check with the foreign embassy of the country you are visiting or transiting en-route to make sure your medications are not considered to be illegal narcotics in that country." (http://travel.state.gov/content/passports/english/go/health.html).
  • Under the Affordable Care Act, U.S. citizens and some lawfully present immigrants are subject to the individual mandate. The College strongly encourages students to comply with federal law and have valid health insurance. Students who elect to participate in domestic J-term study/travel without qualifying health coverage in the U.S, do so at their own risk and expense. Randolph-Macon College requires a mandatory trip cancellation/interruption policy for participants engaged in domestic study/travel courses. Registered study/travel students are automatically enrolled in this domestic group travel insurance by the Office of International Education (OIE).

3. Cancellation and Refund Policy

Randolph-Macon College (the College) reserves the right to make cancellations, changes or substitutions to the program at any time. The College shall not be liable for any loss whatsoever to program participants as a result of changes or cancellations due to a Department of State travel warnings, hostile activity, acts of war or terrorism, or in the event of social or civil unrest, a natural disaster or a similar emergency either in the U.S. or abroad. In the case of an internal unforeseen circumstance, such as a health crisis of the instructor, the College will reimburse any recoverable costs of the program (from insurance or other third parties) and make a reasonable effort to provide some form of substitution.

4. Entire Agreement

I have carefully read the content of this Agreement and General Release in its entirety and fully understand that by signing this form, I am giving up legal rights and remedies that may otherwise be available to me. I acknowledge that I have the right and opportunity to consult with an attorney or other advisor of my choice prior to signing this Parent/Guardian Agreement and General Release.

Electronic Signature:*This is a required field.

Date: 05-29-2017

By signing this form, you do affirm that you are the person whose electronic signature appears above and that all information provided within this form is true and accurate.

Your Contact Information

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ATTENTION: You will receive an email receipt upon successful submission of this form. Please keep this receipt for your own records.

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