Parent/Guardian Agreement and General Release

I, *, a parent and/or legal guardian (the "Parent/Guardian") of *, a student (the "Student") at Randolph-Macon College (the "College"), understand that participation in a Study/Travel Course (the "Study/Travel Course") offered through the College is not required as part of the Student's academic or other responsibilities at the College and that the Student's participation in the Study/Travel Course is voluntary and solely for the Student's benefit.

1. General Release from Liability

I understand and acknowledge that the Student agrees to the following:

  • Conduct Agreement: The Randolph-Macon College faculty instructor who is leading the Study/Travel Course (the "Instructor") has the full authority to act on behalf of the College in enforcing rules and behaviors suitable to making the educational experience worthwhile for all concerned. I acknowledge that disciplinary action may include termination of my participation in the Study/Travel Course, in addition to any action stated in FISHTALES.
  • Acknowledgement of Risk: I understand that, by enrolling in the Study/Travel Course, I am choosing to participate in the housing arrangements, excursions and social activities as coordinated by the Instructor. I acknowledge that such participation could entail a heightened risk of danger to me because of transportation to and from the off-campus/overseas locations and because of circumstances that are likely to be different from those typical on the Randolph-Macon College campus in Ashland. In order to participate in the Study/Travel Course, I am willing to assume these additional risks.

IN CONSIDERATION of the foregoing and other good and valuable consideration, the receipt and adequacy of which is acknowledged, and to induce the College to make the Study/Travel Course available for voluntary participation, the Participant freely and without reservation GRANTS A FULL AND COMPLETE RELEASE to the College and its employees, agents, successors and assigns, including but not limited to the Instructor, from any and all claims, demands, losses, expenses, irregularities, rights and causes of action, of every kind and nature, known or unknown, foreseen or unforeseen, direct or indirect, arising from or by reason of any and all bodily or other personal injuries, accidents, sicknesses, illnesses, diseases, medical treatments or any other injury or loss, including loss or damage to personal property not covered by insurance, in any manner resulting or to result from, arising out of, or in any manner connected with the Participant's participation in the Study/Travel Course, including, but not limited to (i) the Participant's air, railroad, bus or other transportation or travel resources; (ii) the Participant's receipt of medical treatment arranged or sought by the Instructor or others on his or her behalf; (iii) delays or changes in air, railroad, bus, or other transportation or travel services or hotel or lodging accommodations; (iv) any ticket or coupon issued or arrangements made for air, railroad, bus or other transportation or travel services or hotel or lodging accommodations; and (v) weather, strikes, terrorist attacks or incidents, war or other civil, national or any other violent or non-violent disturbances. The Participant further agrees that this release applies to both the Study/Travel Course and to any voluntary deviation from the course's planned activities, including, but not limited to, a decision not to return to the United States in accordance with the Course's planned return travel arrangements. The Instructor and the College do not assist students with extending their stays and that we do not track information about students' itineraries after the completion of the Study/Travel Course.

2. Mandatory Medical Insurance

I understand, acknowledge, and agree to the importance of having medical insurance coverage while traveling abroad, and that the Student will be enrolled in the College's mandatory insurance plan for the duration of the Study/Travel Course under the following terms and conditions:

  • Randolph-Macon College mandates all students participating in RMC Study/Travel courses abroad to be enrolled in the International Travel Accident Insurance Plan provided through USI Affinity – Collegiate Insurance Resources (for more details, please visit: http://www.rmc.edu/Academics/study-abroad/jterm/MandatoryInsurance.aspx). The Office of International Education (OIE) will enroll each participant and distribute the insurance cards prior to departure.
  • Quoted benefits and rates are in effect through mid July and are subject to change thereafter.
  • The policy does have limitations. You cannot cancel for any reason and expect to receive your money back. However, for specific circumstances (typically medical in nature), there is a cancellation provision that allows up to $3,000 to be refunded.
  • This policy has a pre-existing condition clause, which means that if you/your child has been treated for any condition within the past six (6) months, coverage for that condition (and any related medications) is excluded and is not covered under the policy.
  • The Department of States strongly recommends that "A traveler going abroad with any pre-existing medical problems should carry a letter from the attending physician, describing the medical condition and any prescription medications, including the generic name of prescribed drugs. Any medications being carried overseas should be left in their original containers and be clearly labeled. Travelers should check with the foreign embassy of the country they are visiting to make sure any required medications are not considered to be illegal narcotics." (http://travel.state.gov/travel/tips/brochures/brochures_1215.html).

3. Cancellation and Refund Policy

Randolph-Macon College (the College) reserves the right to make cancellations, changes or substitutions to the program at any time. The College shall not be liable for any loss whatsoever to program participants as a result of changes or cancellations due to a Department of State travel warning, hostile activity, acts of war or terrorism, or in the event of social, civil unrest, a natural disaster or a similar emergency either in the U.S. or abroad. In the case of an internal unforeseen circumstance, such as health crisis of the instructor, the College will reimburse any recoverable costs of the program and make a reasonable effort to provide some form of substitution.

4. Entire Agreement

I have carefully read the content of this Agreement and General Release in its entirety and fully understand that by signing this form, I am giving up legal rights and remedies that may otherwise be available to me. I acknowledge that I have the right and opportunity to consult with an attorney or other advisor of my choice prior to signing this Parent/Guardian Agreement and General Release.

Electronic Signature:*


Date: 05-29-2015

By signing this form, you do affirm that you are the person whose electronic signature appears above and that all information provided within this form is true and accurate.

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ATTENTION: You will receive an email receipt upon successful submission of this form. Please keep this receipt for your own records.


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